Automatically download Lead Emails

Web Response Grabber can download email from POP3 / IMAP mail server and process them into your database. It can even scan for email in Microsoft Outlook or GoldMine Email Center mailbox for new email and process them. Web Response Grabber can process any email format - Plain Text / HTML / XML.

Sends customized Auto-response

Web Response Grabber can send customized auto-responses using the information submitted at web form to generate a mail merge email.

Distribute Leads among your sales team

Web Response Grabber can dynamically distribute your incoming leads among your sales team. Round Robin forwarding in filters can distribute leads in cycles among a list of sales representatives. If there are 10 leads then each lead will be cycled alternatively among a list of sales reps.

Checks for duplicates

Web Response Grabber can be set to check for duplicates before creating a new contact record in database. In ACT! Outlook, GoldMine and Access you can check for duplicate on primary contact information (Name, Company, Phone, Email, Zip and more). On finding a duplicate you can set Web Response Grabber to update the existing contact/ cancel the transfer/ warn.

Schedules follow-up activities

Web Response Grabber can schedule follow-up activities for you with the contact created / updated. The activity can be a single or series of follow-up activities. In GoldMine, Web Response Grabber can even attach GoldMine Automated Processes.

Formats data entered

Web Response Grabber can format the information submitted at web form and standardize the data. You can change case, add prefix/suffix values, lookup and replace, set default values or constant values for any field.

Processes email based on user defined rules

Web Response Grabber comes with advanced filters, which help you to set rules to process email using template (which store mappings and actions). You can send a standard auto response, distribute email in round robin fashion to your team and more.

Removes invalid email from your mailing list

Web Response Grabber can scan the bounced email received and identify the invalid email address. It can create an activity for contact record with the invalid email address for your follow-up or remove the invalid email address.

Who uses Web Response Grabber?

Sales and Marketing: Lead eMail capture software for professionals who want to automate processing lead emails into their contact manager and assign follow up.

Small and Home Based Business: Businesses that find it expensive to hire extra help to do address data entry, lead entry, order entry, invoice processing and capturing shipping form details.

Companies using Online Web Forms: Companies that want to enter customer responses from web- site forms into their Contact Manager for automated scheduling and follow-up.

Industry: Mortgage brokers, Insurance managers, Car dealers use Web Response Grabber as a Lead eMail Management software eliminating the need of an employee to perform manual data entry, schedule follow up & send product information to customer.